The importance of having a governance plan for Microsoft Teams blogpost header

The importance of having a governance plan for Microsoft Teams 

Diving right into Microsoft Teams without planning a governance strategy could be time consuming and lead to gaps in security and compliance policies, not to mention end-user confusion. Admins and business owners can find themselves overwhelmed, by creating more users, groups, and teams. 

Before we start talking about the importance of governance planning, we must ensure that we understand what we are getting into. 

What is Teams governance? 

Governance in Microsoft Teams refers to how one manages access and data in compliance with our organization standards, to ensure data security. 

Settings and policies widen out into Microsoft 365 governance, as Teams integrates Office 365 groups, SharePoint, and other MS 365 services. 

An effective governance plan strikes the right balance in terms of who is able to create new teams. The success of MS Teams implementation lies in the level of ownership stakeholders have over Microsoft Teams and Office 365 groups. 

However, not everyone should be trusted to create or have control over new collaboration spaces. This process must be controlled. Only certain people, such as people from the IT department and business owners, should have permits to create teams.

As admins and owners, we must place restrictions around this, without making it feel like an authoritarian process.  

Three things to keep in mind when creating a governance plan for Microsoft Teams 

  • Manage access and ownership 
  • Structure policies 
  • Offer training 


Having a governance plan for Microsoft Teams is key to effectively manage and make use of this hub. Let us help you create and define governance principles to ensure your business’ security and well-functioning, book a meeting today.