Large or small channels in Microsoft Teams?

Microsoft Teams: How to choose between a small or large team

What makes Teams unique? It is a productivity and collaboration workspace, where you can chat to coworkers, interact with content and access your tools, all in one place. And since Teams is built on Microsoft 365 and uses Microsoft Cloud, it has become the habit for many organizations in the last two years.

Whether you are a small business or a large enterprise, Teams adapts to your needs and requirements. In this article, we will explore different scenarios where organizations can choose between a small or large team.

Product-based projects on Microsoft Teams 

A rather common question that organizations present during the development of a new product is “should I create a new Team with all the stakeholders of the project with specific channels for every need (back-end, front-end, analytics, release, etc.)? or should I stick to the minimum and have just one large team with all of the information available for everyone?”

If you want to choose between a small or large team, we can separate it into pros and cons. A pro of having a team sectioned into specific channels might be the synchronized transparency and clear delimitation of tasks.

However, the noise created by all those channels may disrupt general concentration and create information gaps, since Teams allows up to 230 channels per team. A good practice for this case might be having a large team where every member is aware of the steps and status of the project. 

Digital Factory on Microsoft Teams 

Let’s say that your company focuses on software development projects. If you have different squads working on different tasks and stages of the project, it might be better from time to time to provide collaborators only access to some of your Teams.

Whether they follow waterfall or modern agile practices, those squads might not necessarily be interested in tasks from project A when they are currently working on assignments of project B. In this situation, having one team per project might be the best practice. 

Starting Conversations on Teams

 Yammer is a cross between a company Twitter account and a WIKI blog page. It allows conversations to take place around specific topics and can be used to promote information sharing and increase collaboration. For example, you could create a public team called “Automation” and populate it with channels for each automation product available at your company (Power Automate, Automation Anywhere, Robocorp, UI Path, etc.).

With this, you can allow beginners to ask product-specific questions about which product to choose and, more importantly, learn from mentors. A good action to take with these types of teams is to set them to be large but include moderators to ensure knowledge-sharing. 

Organizations that want to allow their collaborators to be transparent, efficient, and connected should consider adapting Microsoft Teams. With tools, apps, and different appliances, it certainly ensures your employees’ efficiency and connectivity during projects, conversations, and product development. Book a meeting with one of our experts today to learn more about how to get started with Microsoft Teams.