Meetings in Teams – Step by Step Guide

Video conferences are the new normal. Whether the reason for having them is due to a pandemic, hybrid, or remote work, you can trust Teams’ Meetings to provide you a safe, easy, and fast method to get together in video or audio conferences. Here we present you with a guide that can help any member of your organization start the amazing journey of Meeting in Teams.

How to join a meeting in Teams?

As mentioned above, meetings in Teams is an excellent way to connect with people in your organization, clients, alumni, or any type of individual or group. They include audio, video, and screen or media sharing. You don’t need to be a member, or an organization nor have a Teams account to join a Teams meeting. You can join Team meeting anytime, anyplace and on any device. 

Join by link

One of the easiest ways to join in a meeting is just by simply clicking on a link that your host must provide. This link may be inside of a mail invite. After you select Join, you will be sent to a page where you will have to choose if you want to join on the web or download the desktop app. If you already have the app, the meeting will open there automatically. 

  • If you do not have a Teams account, enter your name to join the meeting as a guest. 
  • If you do have a Teams account, sign in to join with access to the meeting chat and more features. You may enter a lobby, people inside the meeting will let you in. 

Join by phone

One of the greatest features about Teams is the fact that you can join some meetings without internet access and straight by phone. Simply click on Calendar on the left side of the app, then select the meeting. There’s a phone number and conference ID in the meeting details which you can use to call into the meeting

Join Teams by Phone

Join from calendar

Go to Calendar on the left side of the Teams app to see your scheduled meetings. Select your call, and click on Join

Join teams meeting from calendar

If someone starts the meeting, you will get a notification, and you may join directly from there. 

Teams notification

Join a channel

Channels are a great way of categorizing major topics or groups in your organization. You may also reunite straight away to a meeting in Teams channels just by clicking Join

join meeting in teams channel

Join from chat

If the meeting from a Teams chat has already started, a Join button will automatically appear. 

Join teams meeting from chat

How to manage meetings in Microsoft Teams

As mentioned above, having Teams calls regularly can increase communication, effectiveness, and engagements among the members from your organization. Scheduling your own meetings is quite simple, just by following these steps.

View your meetings in Teams 

  • Go to Calendar in the app, and you may preview a full panorama of your weekly meetings.
  • On Outlook Calendar, you may see extra information, who’s attending, and confirm your assistance. 

Schedule a meeting in Teams

  1. On Calendar, you may view a full timetable by hour. 
  2. Simple click on your desired hour, then name your meeting and set your location.
  3. Choose a start and end time, and add extra details if needed. 
  4. Enter names of your attendants. If there’s someone outside your organization, simply type their email address. 
  5. If it is a recurring meeting, set the days it will be taking place. 
  6. You may delimit a specific channel to meet. 

Schedule a call in Teams

We hope these step by step guides help you have faster and more precise ways of having meetings that matter in your organization. If you still don’t use Microsoft Teams, book a meeting with one of our experts! Check out our direct routing options here. We will gladly help you move to the greatest collaboration hub on the market.