5 organizational tips about data backup

Data loss is a widespread problem with devastating effects, organization’s wellbeing and functionality are at risk now more than ever. According to the Cost of a Data Breach 2021 Report, with 4.24 million USD, that year had the highest average cost in 17 years. As businesses grapple with the escalating challenges of data security, implementing robust data backup tips becomes imperative to safeguard valuable information and mitigate the potential impact of data breaches.

Another less obvious cost of data loss is shuttering your customer’s trust and your company’s reputation.  

As horrible as this may sound, there is always a possibility that data backups fail, and we lose valuable information. However, all this can be avoidable by taking advantage of proper data backup procedures and making sure everyone on your team is on the same page regarding this topic. 

Here are 5 data backup tips to share with your employees

1. Establish a standard method of sorting files 

Whether your team is using OneDrive or SharePoint, there needs to be a standard system for organization and file naming. Develop a consistent method that you and your team can easily familiarize yourselves with. 

And any time a new file is added, modified, or duplicated, make sure it is placed on the right folder and named correctly. 

2. Prioritize data 

Each file has their backup cycling time based on the importance of the data that they store. Data that is particularly critical should be backed up on a daily basis. 

Follow a simple guideline to define the importance of certain data. Prioritize those files that, if lost permanently, would interfere with work or could be a blocker for the business.  

3. Update security systems 

Ensure all team members are familiar with their security systems and make it a habit to check they are up to date, every day. 

4. Secure personal devices 

There are numerous ways one can secure our personal devices, from constantly changing our password to using a VPN when accessing sensitive information. Make sure to arm your employees with all the knowledge to stay on top of their cybersecurity. 

5. Double-check your backups 

Creating regular backups is a great start, however, assuming that this is enough is a common mistake. Acquire the habit of testing the data in your backups to ensure everything is functional and you’re not saving broken files.